Power-User Tips for Business

There's much more that RapidReader can do for you. Let these "Power-User" tips take you to time-savings even beyond speed-reading.

RapidReader includes a powerful set of markup tools for Notes, Highliting Text and More

Below you'll find easy "step-by-step" instructions and "how tos" for a number of techniques that RapidReader users have shared with us that make their work or study easier, faster and more efficient. Each has a downloadable sample in the RapidReader (.r2d) format which you can open with RapidReader to use as a model.
NOTE: For "how to" downloads for Mac OS X click here
For information on the benefits of RapidReader for those with special needs please click here.

Spend Less Time Keeping up with your Business Reading and Professional Journal Articles:

Most business and professional people spend a great deal of their time trying to keep up with all of their "must" reading. This is the critical information you need to stay current in your job and in your industry. In today's work place, the ease of electronic distribution has had the effect of loading more reading into the work week. The good news is, that because the material is distributed electronically, you can now use RapidReader to cut your reading time to a fraction. That means that instead of printing it out and lugging it home, the software can help you spend less time reading and more time putting that information to good use. Of course anything you can read in RapidReader you can also annotate and Highlite in RapidReader. This will make short work of later review for meetings or reports.

NOTE: for information about how to open files and web pages in RapidReader please click here

Every day, more and more professional Journals and business publications are being put online. Some are these are subscription or fee based, others are free. Below is the address for the Stanford "Highwire" project which lists most online medical and scientific journals.
http://highwire.stanford.edu

There are other library projects that offer a similar service of aggregating online journals. Many are listed at the FREE RapidReader Library.

Visit the RapidReader Free Library

In this example:
You're going to open a Journal Article from an online resource in RapidReader
RapidRead the article
Place Notes, Markers or Highlites into the text of the article
Save the document and your markup to your computer as a RapidReader file to read offline

You can download a sample of a Journal Article in RapidReader below

NOTE: Many of the journals are formatted as HTML web pages. With one click you can read these in RapidReader directly from Internet Explorer. Other online journals are only available in PDF format. These can be downloaded and then converted with RapidReader PRO*.

Streamline Creating a Market Research Report Using RapidReader

With RapidReader you can streamline much of your work and literally cut hours off the time it takes to create a paper from your research on the Internet or through corporate materials.

Aside from the reading speed advantage, when you open a web page, PDF or other file in RapidReader save them as RapidReader files to your desktop. This means that after you've gathered the content you can later use RapidReader to review them for useful material.

With RapidReader's markup tools you can add your own Notes directly into the RapidReader file as well as Highlite text of interest. Then you can copy your Notes and easily extract quotes using the Highliter tool to paste directly into your paper.

With RapidReader you have a fast, efficient, flexible format to put the materials you need, from research to writing right at your fingertips.

What's more, you can then accelerate the proofreading and editing process.

In this example:
you're going to gather together the core information and save it offline to a project folder
Then create a "master document" for your research material
Then use the Notes and Highliter tools in RapidReader for the excerpts you wish to use in your paper
Export your Notes and excerpts to a text file to paste into your report

You can download a sample of a Market Research Report in RapidReader below.

NOTE: Much of your online research will be formatted as HTML web pages. You can read these in RapidReader directly from Internet Explorer. Other online materials may only be available in PDF format. These can be downloaded, converted and read with RapidReader PRO* .

Make Collaboration More Efficient by Using RapidReader as a "Group Ware" Environment.

Circulating a RapidReader file among colleagues is a major time-saving tool that benefits every stage of the collaborative process. With it a team can quickly read, review and share relevant content. Adding comments as the document circulates is easy with the Notes feature. Text can be Highlited for emphasis or extracted to use as "pull quotes". As the project nears completion RapidReader becomes a powerhouse for proofreading and final editing.

RapidReader makes every step in a team environment, from conception to approval, faster and far more efficient.

You can download a sample of RapidReader as GroupWare below

NOTE: Materials available in PDF format can be converted and read with RapidReader PRO*.

Use RapidReader to Review Contracts and Add Annotation Markup When Time is Money

Whether you're in negotiations or reviewing legacy documents to "come up to speed" for a new client , contracts and business agreements can be very time consuming to read and annotate. The specificity required in these agreements means that they can run to hundreds of pages. The importance of the document language accurately reflecting the mutual understanding of terms has significant ramifications for your business. Consequently, reviewing and revising from a paper copy or even a word processor document is a laborious and exacting process.

Now, with any electronic document, you can use the power of the computer to accelerate your reading and annotating with RapidReader. You can create "User-Notes" and Highlited text to record your changes and then easily embed them in the original document or copy.

You can download a sample of an annotated contract in RapidReader below

Use RapidReader to Prepare for Meetings and Presentations. Memorizing has never been easier.

Problem: You need to create a quick way to refresh your memory just before you walk into a meeting
Solution: Use RapidReader to build a RapidReview "crib sheet" from your business notes

Here's another great way to use RapidReader when it comes time to do that last minute review for meetings and presentations. You can create a "crib sheet" using RapidReader to brief yourself at high speed with the information you'll need. Because RapidReader assists you to read at several times the average speed, you'll be able to to get more repetitions of the required information just prior to walking into the room and keep it fresh in your mind. You can easily build a RapidReview document from your own notes or excerpts from the text of web pages, PDF's and business materials.

In this example:
you're going to gather together the core information you want to remember from your sources.
Then create a "crib sheet" in a single document containing your review information.
Then once you're satisfied with your notes you will "COPY/PASTE" the entire sequence multiple times into the same document
Then open the document in RapidReader add any further comments or Highlites and save it as a RapidReader file.

Now you have a high speed "drill sheet" will multiple repetitions of your notes to blast through and lock in the information you need. Remember, that at RapidReader speeds you can get many exposures to the material in the same time it would typically take you to read it just once with traditional methods. Then if you wish, you can Highlite text or add Notes to your RapidReview document. Now you've got a powerful accelerated quick-study on your laptop computer.

You can download a sample of "crib sheet" in RapidReader below

Use RapidReader PRO in Outlook to quickly review email correspondence and history

Problem: You need to create a summary of legacy email correspondence for a deposition, sales call or client review
Solution: Use RapidReader PRO to open entire folders of email and attachments with one click

Most of us spend a lot of time reading email. It's estimated that up to 2/3's of the email in a corporate environment isn't relevant to the recipient. Never-the-less we still click to open, read a bit then click to close. All that opening and closing is a real time waster. That's particularly true if you have to review hundreds of emails from customers or clients. Here's another great way to use RapidReader to save time on regular information tasks. RapidReader is directly integrated into the tool bar of Outlook. You can use RapidReader to create a single document from an entire folder of email and attachments and read them literally in a fraction of the time it would normally take you.

In this example:
You're going to create a "client history" folder in Outlook
Then create a single RapidReader file by concatenating the entire folder
Then use the Notes and Highliter features to comment and excerpt from the emails and attachments
Then prepare a summary document for review