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| Overview of RapidReader PRO
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| RapidReader
PRO includes powerful new functions that allow you to
accelerate your reading of both PDF files and your Outlook
e-mail folders. These capabilities are the result of
significant development of new analytical tools for
RapidReader in order to address the unique challenges
of handling PDF files and the wide range of e-mail types
and attachments.
Please read this
important information about extracting text from a PDF
file. |
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HELP
TOPICS |
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Managing Expectations with PDF:
Occasional Conversion Errors |
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| Understanding PDF and Rapidreader
RapidReader PRO converts and extracts the text from
the native PDF format and delivers it to you so you
can accelerate reading the content and streamline getting
the information you need. It's not intended to reproduce
the PDF, but rather give you an option for how you choose
to read it. In order to capture the readable content
from a PDF, RapidReader PRO must separate the text that
is actually meant for a human to read from the code
that the computer needs to print the page. In a PDF
file they are all mixed together. And often not in any
particular order. So, "under the covers" a PDF file
is very much like a jigsaw puzzle. RapidReader PRO contains
a powerful analysis engine and artificial intelligence
filters that go through the PDF file sorting all the
data in order to extract and organize only the readable
content and open it for you in RapidReader.
PDF's are fundamentally different from word processor
documents, web pages and text. A PDF doesn't recognize
or keep elements for line breaks, paragraphs, headers
or other paragraph formatting used in word processing
applications like Microsoft Word. Text is broken down
into fragments as small as single characters but not
more than one line. These fragments can be randomly
stored any where in the file but they all have to be
placed in the right location on the page to complete
its appearance. The order in which the the code is loaded
isn't necessarily organized in the way it appears on
the page. To the computer that doesn't matter, a dot
is a dot, but for extracting text, the challenge is
much like sorting through gravel to find gold.
Therefore, as refined as the analysis and content identification
process is, unfortunately you may sometimes find minor
text errors, extra characters or other anomalies in
the text output in RapidReader. This usually depends
on how heavily formatted the original PDF document is
and how it was "built" in the first place. However,
in the vast majority of cases this shouldn't substantially
interfere with accelerating your reading and understanding
the content.
Some PDF documents contain no
text at all
A PDF may look as if there is text, but sometimes
it's actually a picture of a page. These are
typically used for thngs like brochures or marketing
materials which are heavily formatted with photographs.
Also, sometimes archival material is taken directly
from Microfiche. RapidReader will notify you if there
is no text available to be read. |
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For Information About: |
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Navigation features within RapidReader
Fast-forward
Rewind
Pause
Move between ParagraphView and TurboView
Please visit the Using the ParagraphView
or Using the TurboView pages
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For Information About: |
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Adding User Notes to PDF or e-mails in RapidReader
Highliting text
Navigating using the Viewers
Extracting your Highlites or Notes as a file
Saving PDF, e-mails and attachments including your
markup as an .r2d file
Please visit the Using Notes and Highlites page.
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Opening
a PDF Document in RapidReader
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You can open a PDF
document directly in RapidReader in one of two
ways:
Either "Drag and
Drop" the File on the RapidReader desktop icon
or select File Open from within RapidReader.
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TIP
RapidReader will frequently open
a PDF significantly faster than
opening the file in Acrobat reader.
So, if you're chiefly interested
in reading the text content, or
in determining if you want to read
the PDF, opening the document directly
in RapidReader may be your most
efficient choice.
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To Open a PDF in RapidReader
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Drag a document of
a supported file type directly onto the RapidReader
desktop Icon. These include .Doc, .Txt,
.R2d, .Txv, and PDF documents in
RapidReader Pro. |
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OR |
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Launch RapidReader
from the desktop icon, then use File/Open
on the menu bar. You can browse to
supported file types and open them directly
in RapidReader. |
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PLEASE NOTE: Copying
a PDF document to the clipboard and using
the "Read from Clipboard" command in RapidReader
will bypass the RapidReader analytic engine
and may give you an unsatisfactory extraction
of the text. |
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Navigate Using Synchronized Pages:
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When you open a PDF in RapidReader, it automatically
extracts the page numbers and synchronizes RapidReader
to the original PDF. The "Goto Page" command
is a convenient way to assist you in navigating
through the document.
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TIP
Since the page numbers are
synchronized between the PDF and
RapidReader, It can be very useful
to open the original PDF and the
RapidReader view at the same time.
In this way you can quickly skim
the PDF for useful sections to RapidRead
and then use the "Goto Page" on
the RapidReader menubar to begin
RapidReading from the desired location.
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To Go To a Particular
Page of a PDF in RapidReader |
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On the ParagraphView
MenuBar click Navigate |
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Click "Go To Page"
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Enter a page number
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Click "Go to Page"
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RapidReader will go to that page location.
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NOTE: The page number of your
location will be displayed on the ParagraphView
ToolBar |
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Using
Dog-Ears
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About the Dog-Ear Marker.
The page numbers when a PDF
is opened in RapidReader are the same
as the page numbers of the original PDF. This
is to allow you to reference the original document.
Since RapidReader extracts text flow only, the
Dog-Ear was designed to provide a quick marker
to remind you to look at a graphic or other
item of interest contained in the original PDF.
This is particularly useful if you don't have
immediate access to the PDF or if you're RapidReading
on a mobile device.
Because the RapidReader page
number corresponds to the original PDF, when
you get back to your PC you can use the Dog-Ears
to quickly find the locations in the PDF itself
of the elements you've marked..
PLEASE NOTE: To learn more about
markup in RapidReader please go to Using the Note, Dog-Ear and Highliter
features.
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The Dog-Ear Icon
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To place a Dog-Ear Marker
while in ParagraphView |
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In the ParagraphView Single-click
on a word to select it |
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Click on the Dog-Ear
Icon on the toolbar |
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A Dog-Ear Marker will be
placed next to the word you selected |
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To place a Dog-Ear Marker
while in TurboView |
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Single-click to Pause
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Click on the Dog-Ear
Icon on the Turbo Control Bar |
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A Dog-Ear Marker will be
placed at the word displayed in Turbo Window
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NOTE:
You must SAVE as
a .r2d file when you close a document in
order to retain the document markup you've
created. |
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Convert a .r2d file to synch with
a mobile or handheld device
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When you open a PDF or other
document using RapidReader PRO, you can save
it to read "on the go" if you have RR Palm or
RR Mobile (Symbian 9200 and 9300 series Nokia)
on your handheld. However, the document must
be saved from RapidReader in a different format
specifically for the mobile platform. The r2d
format is not currenlty compatible with the
RapidReader Doc rrd format used on Palm or Symbian
devices.
When you save the document for
mobile it does not support the transfer of User-Notes,
DogEars or Highlites to the handheld. However,
once the document has been synched to the Palm
or Symbian you can use the notes features that
came with RR Mobile for markup. For more information
please review the help files that came with
the mobile product or visit http://www.rapidreader.com
and access the help files for your RapidReader
product.
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ParagraphView Menubar
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To Save
an r2d to export to RapidReader Palm or Symbian
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Go to ParagraphView
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On the ParagraphView menubar
select FILE |
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Select>
Export for Mobile |
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This will save
the file with an .rrd extension to the location
of your choice for synchronizing. |
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PLEASE
NOTE:
It is recommended that you create a folder
location specifically for saving the converted
files. |
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PLEASE NOTE: You
will still need to use the "RR to Palm" software
on your PC as the conduit for synching to
your Palm . This will place the documnent
in the correct location on the Palm device.
For RR Mobile (Symbian) You simply need to
put it in the synch queue as you would any
document. |
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| About RapidReader PRO for Outlook
e-mail. |
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Opening and closing e-mail one at
a time, is a thing of the past
In addition to accelerated reading, RapidReader
PRO was designed to streamline or eliminate the steps
involved in the opening and handling of e-mail. With
RapidReader PRO you can select to auto-open a range
of 20 or more e-mails and attachments at a time with
one click of the RapidReader button on the Outlook
toolbar. Then once they've been opened in RapidReader,
you can read them at high speed or skip through them
from one to the next, with a keystroke. RapidReader
PRO also auto-opens attachments including MS Word
docs and PDF files. You can use the markup features
to annotate or Highlites and save e-mail and attachment
together as an r2d file. You can even send the r2d
file as an e-mail attachment to another RapidReader
user.
RapidReader automatically strips out
unnecessary header information (such as multiple cc's
etc.) and renders only the headers: from,
date, subject and if there's an attachment,
the name of the document.
PLEASE
NOTE: Imbedded web page addresses are rendered
as the word <LINK> in TurboView to save
reading lengthy html information. The actual link
address is displayed in ParagraphView.
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Batch open Outlook e-mail in RapidReader:
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RapidReader places a button directly on the
toolbar of your Outlook e-mail client.
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Skip to next e-mail or to an attachment
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Part of the value of RapidReader
is the ability to quickly decide whether or
not you want to read a particular e-mail or
move on.
At any time when you're RapidReading
an e-mail, with a keystroke you can skip it
and jump to the next one. You can also skip
to an attachment.
When In e-mail mode, RapidReader
displays the sequence number of the e-mail s
it comes up. The number is displayed in both
ParagraphView and in the upper right hand corner
of TurboView (e.g. E-MAIL # 1).
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Skip to next e-mail
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To skip
to the next e-mail in TurboView |
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Press the "N" key
once |
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Skip to an e-mail attachment
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When you launch an e-mail in
RapidReader, the header information will tell
you if there's an attachment and if so, the
title and file format such as .doc or .PDF.
You can skip the e-mail body and go immediately
to the attachment with a keystroke. The attachment
is automatically opened from any file format
supported by RapidReader. You will see a marker(
=======) followed by the attachment title to
let you know that you are in the attachment.
If the attachment is not of interest you can
skip to the next e-mail as shown above.
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Skip to attachment
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To skip
to read an attachment in TurboView
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Press the "A" key
once |
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